Searching for listings is one of the first and for some the only task that you will complete in Xposure™. Below we will review how to perform a search for listings and how to share the results.
Selecting the Search Criteria
To begin, we’ll click the search tab within Xposure™. The residential listings are the default option, however commercial listings can also be searched in the search tab by clicking IC&I (Industrial, Commercial & Investments). You also have the ability to search a listing by the M LS number, the address, the listing agent, and the listing office.
The next options are enabling a map search mode or utilizing show listings near me if you are on a mobile device. Map search mode enables you to search for listings in an indicated area of your choosing. When you select map search mode you will be able to select one of the tools along the right-hand side for the applicable shape you have a square circle or a Polygon freehand tool to choose from. You can now select the area you would like to search for properties within. You can have multiple areas selected on one map at a time, as well as exclude a particular area by using the exclude button as shown here on your right hand side and then selecting the tool required. If you are using map search mode the area criteria box search fields will be grayed out and not applicable as the platform will use the mapped area rather than the criteria boxes. You can however utilize all the other criteria boxes as in listing status how many bedrooms or bathrooms in conjunction with the area that you have mapped.
You can now select your listing criterias by making the choice in the applicable criteria box. You’ll see here the criteria that you have selected will start to populate as well as a preview number of how many listings will populate based off of these selections. In this example I’ve also selected sold criterias so I will also have a preview of how many sold properties I will see in my results page.
If the search criteria you have selected is going to be a common search for you, you can save yourself time by saving these criteria as a saved search. A saved search can then be quickly selected and all of the criteria will be populated automatically for you. To save a search, finalize all the search criteria, click the blue actions dropdown and then save search. A popup window will open allowing you to name the search to be recalled at a later time. Once you’ve entered a name click the save button and you’ll be returned to the previous screen. To use a saved search, you can click the search name on the home tab here under saved searches, or in the search tab you will now see a dropdown next to the blue actions button that has saved searches. Select the search you would like to use and those criteria will now populate.
Now that you have your criteria selected you can click the search button and you will be directed to the results page.
Searching the Remarks
In most boards, there will be a remarks criteria box. This search criteria box can be used to search for a keyword in the public remarks of a listing. There are two ways you can search using a keyword.
If you enter a single word with no characters, like below, the search will look for the keyword as the first word of the remarks. It will not look through the remarks paragraph. In the example below, my search results will only have listings where the first word of the listings starts with "Water".
If you would like to search the entire remarks, use the wildcard character "%". For the same keyword as above, I would enter "%Water". It will now look through the entire remarks for the keyword.
Search Results
Once you have selected your search criteria you will be redirected to the results page. The default view is a grid view as we see here however you do have three views to choose from. On the right hand we have a dropdown menu that then allows you to change to a thumbnail view as seen here or as a map view. If you prefer the map view or the thumbnail view as your default you can change the view here as your default by selecting set current view as default in the drop-down menu.
To view the listing details click on the address and the listing page will open in a new tab. You can then view the photos details and documents in the applicable tabs.
To print your listings, select the listings for printing using the toggle boxes along the left hand side and then clicking the drop down next to Actions and then Print Preview.
A popup box will open allowing you to choose templates that best suit the properties you are printing. The selections along the top have various fields depending on how many listings you are printing per page. The templates indicated as client will not include sensitive seller information agent comments or Commission information. The full templates will include all of the sensitive information of the listing. Towards the bottom of the drop our feature sheets in various layouts and colour choices. Select the template you would like to print by clicking the appropriate option and a new window will open giving you a preview of the fields included in this template. You can now print this document and you will be able to select the appropriate printer.
If you would like to e-mail the listing, toggle the appropriate listings and again select the blue actions button dropdown this time selecting “Email Gateway Link”.
A new tab opens where you will be able to select from previous previously added clients or add a new e-mail address. In the “to” field you can start to type in the e-mail address that you are sending the listings to. The from address field will be prepopulated with your information from My Account. Under the subject line and message fields, you can then customize and add in your e-mail message to your client. There are other toggles here to include your default signature, optionally to hide your footer, as well as including any non public supporting documents, or including your public listing portal. At the bottom of the screen, you will see a preview of the body of the e-mail your client will see.
To send the e-mail click the green send button. If the client was not previously in your client list you optionally can include information on private client services which enables the client to subscribe to receive automated e-mail notifications when listings come on the market that matches their search criteria. If you do not want the client to receive updates you can UN toggle client update. If you select send without adding the e-mail will be sent however the e-mail will not be saved for your review at a later time. If you choose add client and send the e-mail will be sent to the client and a copy will be kept under your clients tab. If the client already existed, when you type their name the address will populate in the field. You can then click send and the e-mail will be sent to that client. A copy will also be logged into the client’s timeline. You can now close this tab and return to the search results tab.
Xposure™ also has the ability to run optional multiple sessions. If you need to run multiple searches simultaneously click the orange plus sign and a new session will be created. You can now copy and paste listings, use your saved lists or saved searches and perform a secondary search well the initial search is undisturbed.